• February 2, 2021

6 Common Workplace Problems and Possible Solutions

Every organization goes through seasons or moments of challenges but how you deal with them determines your success. Challenges are learning platforms and should be embraced positively. They expose the weak points in a company which aid in building better structures. Even with the best plans and tools, expect shortcomings. Here are some common employee problems.

Lack of Flexible Work Schedules

Businesses that operate a 9-5 schedule suffer the most when employees don’t make it to the office. Some get caught up with personal issues, or uncontrolled occurrences such as bad weather force them to stay home. Processes stall, or the present employees work more to cover the absent employees to avoid production gaps. Having a remote work system means that employees can carry on with their responsibilities from wherever they are. They don’t have the pressure of showing up in the office to handle tasks. Also, as the owner or manager, you can control the operations from home or any location. When employees have a flexible work schedule, they don’t feel pressured to deliver or finish their tasks by a given time.  Also, make sure you predict possible problems that can affect productivity. For instance, have systems in place that resolve power outage or equipment problems.

Lack of Proper Communication

Lack of proper communication channels means essential information doesn’t get to the intended people on time. This causes delays, confusion and conflicts. Companies should invest in collaborative tools that boost a transparent flow of information between employees, management and clients. Consequently, issues are detected fast, and the necessary measures put in place to avert damage. Employees are more productive when their roles are spelt out or have defined sources of information. The executive or business owners should be approachable and make sure information is accessible by the different departments as required.

Lack of a Reward System

Hardworking employees sometimes feel like their efforts are not appreciated or noticed. Some feel demotivated when lazy or disengaged employees continue to work without any serious consequences. Companies should have a reward system where each employee’s performance is measured, recorded and rewarded accordingly. A reward system motivates hardworking employees and discourages laziness. Everyone wants to be appreciated and rewarded, and so are your workers.

Lack of Motivation and Initiative

It’s not everyday employees wake up motivated and looking forward to a day at work. But when workers consistently lack motivation, it can lead to issues such as slowed productivity. Many work-related problems can lead to demotivation or lack of initiative. Maybe the employees feel unappreciated, or they have poor working conditions. Lack of clear job descriptions can cause workers not to have goals to work with, killing motivation.

Get to understand what’s causing the problem and deal with it. Organize team-building camps, offer better working conditions and engage your employees more. Maybe there is a disconnect or lack of proper communication and understanding between you and the employees, causing issues. Sometimes, you may have a harsh manager who demotivates the team, or the employees are overworked or underpaid. Personal issues can also lead to a lack of initiative. When the managerial team or the boss is approachable, employees find it easy to share their problems, leading to faster solutions.

Lack of Empowerment

Employees can have the necessary skills and experience, but without empowerment, they achieve less. Understand the essential empowerment tools for each department and invest accordingly. Technology makes processes more manageable and boosts productivity. Make sure all the systems are working efficiently, repairs and replacements done regularly. Faulty or slow equipment can demotivate your team. The team may spend more time solving the equipment’s issues than attending to their tasks.

If possible, outsource some of the responsibilities increasing efficiency. For instance, get a managed IT system and outsource some duties such as recruiting, cleaning and janitorial services. Outsourcing reduces the employees’ workload and makes sure professionals handle crucial tasks such as managing your IT systems.

Employees Conflicts

Employees may differ in opinion, which is healthy, but it hinders progress when they have personal conflicts. Employees should be encouraged to compete, air their views but at the same time, work together to achieve common goals. However, personal conflicts, although common, should be discouraged and resolved because they lead to toxicity. A proper communication system that emphasizes the need for teamwork should be in place.

There will always be problems to solve but learn how to deal with issues diplomatically and make sure every employee, even the ones on the wrong understand your actions. Ensure every solution aims to motivate the employees to be more engaged, happier, and productive, which builds a healthy workplace.